ElmTrackr is a personal shift, hours, pay-estimation, reporting, and travel-refund tracking application.
This Privacy Policy explains what information ElmTrackr collects, how that information is used, how it is stored, and what choices users have regarding their data.
ElmTrackr is developed and operated by:
For privacy questions, support requests, or account/data deletion requests, please contact us at the email address above.
ElmTrackr collects information needed to provide its work-tracking, shift-reporting, payroll-estimation, and travel-refund features.
When you create an account or sign in, ElmTrackr collects and processes account information such as:
Authentication is handled through Supabase. Passwords are processed by the authentication provider and are not stored by ElmTrackr in plain text.
You may choose to provide a display name or nickname. This is used to personalize the app experience, such as showing a greeting on the home screen.
Profile information may include:
ElmTrackr stores the work records you create in the app, including:
This information is used to provide the core shift-tracking functionality of the app.
ElmTrackr stores settings and preferences that you configure, including:
Hourly rate and payroll settings are used only to calculate estimated compensation for personal tracking.
ElmTrackr may calculate estimated gross pay, overtime, holiday rates, travel refunds, or other compensation-related amounts based on information entered by the user.
These calculations are provided for personal tracking and convenience only. They are estimates and may not reflect the final amount paid by an employer, client, payroll provider, or other organization.
Actual compensation may be affected by taxes, social security contributions, pension deductions, insurance deductions, employer policies, collective agreements, local labor laws, payroll rounding rules, reimbursement policies, and other applicable regulations.
ElmTrackr does not provide legal, tax, payroll, accounting, or financial advice. Users should verify all compensation, tax, and reimbursement matters with their employer, accountant, payroll provider, or another qualified professional.
If you enable or use travel-refund features, ElmTrackr may collect refund-related information, including:
This information is used to help you track, review, and export travel refund claims.
You may optionally upload receipt photos for travel refund claims.
Receipt files may contain information visible in the image, such as:
Receipt files are stored using Supabase Storage and are used to help you manage and export refund claims.
ElmTrackr uses your saved shift, settings, and refund data to generate summaries, analytics, CSV exports, and PDF refund reports.
Reports and exports are created at your request and are intended for your personal use. If you share exported files with an employer, accountant, payroll provider, or any other third party, you are responsible for that sharing.
ElmTrackr may store certain preferences locally on your device or browser to improve performance and preserve your preferences.
This may include:
Local storage helps the app load faster and keep your preferred settings available.
When you use ElmTrackr, certain technical information may be processed automatically by the app or by third-party service providers used to operate it. This may include:
This information is used to operate, secure, maintain, and improve the app.
ElmTrackr uses collected information for the following purposes:
ElmTrackr uses third-party service providers to operate the app.
ElmTrackr uses Supabase for services such as:
Supabase may process user data as needed to provide these services, maintain security, prevent abuse, and operate the infrastructure required by the app.
Users may review Supabase's privacy practices separately.
ElmTrackr may use client-side libraries to generate PDF or CSV exports. These exports are created for the user and are not sold or shared with advertisers by ElmTrackr.
ElmTrackr does not sell personal data.
ElmTrackr does not share user data with advertisers.
ElmTrackr may process information with third-party service providers only as needed to:
We may also disclose information if required by law, legal process, regulation, or a valid request from a competent authority.
ElmTrackr uses reasonable technical and organizational measures to protect user data.
These measures may include:
However, no method of electronic storage or transmission over the internet is completely secure. We cannot guarantee absolute security.
ElmTrackr keeps user information for as long as needed to provide the app's functionality, maintain user records, comply with legal obligations, resolve disputes, and enforce agreements.
Shift records, settings, reports, refund claims, and uploaded receipts may remain stored until the user deletes them, deletes their account, or requests deletion.
Some technical logs, backups, or security records may be retained for a limited period for security, debugging, fraud prevention, or infrastructure maintenance.
Users may request deletion of their account and associated data by contacting:
When submitting a deletion request, please include the email address connected to your ElmTrackr account so we can identify the relevant account.
After receiving a deletion request, we will take reasonable steps to delete or anonymize personal data associated with the account, unless retention is required for legal, security, fraud-prevention, dispute-resolution, or legitimate operational reasons.
Some deleted information may remain temporarily in backups or logs until those systems are cleared through normal retention cycles.
Depending on the app features available to you, you may be able to:
You are responsible for ensuring that information you enter into ElmTrackr is accurate and that uploaded files do not contain unnecessary sensitive information.
ElmTrackr does not collect precise GPS location data unless a future version of the app clearly asks for such permission.
The app may allow users to manually select a country or timezone. This is used for calculation, display, and reporting purposes and should not be understood as precise device location tracking.
ElmTrackr is not intended for children under the age of 13.
We do not knowingly collect personal information from children under 13. If we learn that a child under 13 has provided personal information, we will take reasonable steps to delete it.
If your country or region requires a higher minimum age for digital consent, users must meet that age requirement to use the app.
Your information may be processed and stored in countries other than the country where you live, depending on the infrastructure and service providers used to operate ElmTrackr.
By using ElmTrackr, you understand that your information may be processed in locations where data protection laws may differ from those in your country.
We may update this Privacy Policy from time to time.
When we make changes, we will update the "Last updated" date at the top of this page. Continued use of ElmTrackr after changes are published means that you acknowledge the updated Privacy Policy.
For privacy questions, support, or deletion requests, contact: